An informal survey of your company staff may likely find that the subject of creating and maintaining files does not meet the same kind of enthusiasm that you might expect for say, a company business trip in the Bahamas.
Regardless, files need to become your company’s best friend, historian, and ultimately, your memory. And here’s why. As L. Ron Hubbard covers in his article of 18 March 1972 called FILES, the financial stability and success of an organization is built upon the bedrock of files.
You should read the entire article and apply the full body of data. However, this excerpt sums it up well, and is followed by steps to get you started now.
“The lowly and neglected item called FILES is the cause of more company downfalls than desks and quarters and sometimes even personnel.
“Because files are looked upon as routine clerical work they seldom are given enough attention by executives. Yet the downfall of most executives is lack of information and FILES.
“Files are often considered an area of overwork on the shoulders of one person or a part-time action. This is the most expensive ‘saving’ an org can get itself into.
“So files are FINANCIALLY VITAL TO AN ORG.
So now that you have elevated the importance of files to their proper status, which is VITAL, what’s next? Just follow these simple steps, from the same L.Ron Hubbard article:
“Efforts to block or cheapen files supplies and personnel must be countered. This is the first step of organizing files.
“The next step is using a simple system that lets one recover things once they are filed.
“The next step is completing the files (usually by extra hands).
“The final step is MAINTAINING the files by keeping people there to do it and having exact lines.
It’s that simple. And realize, these files are vital to you and your organization, for with them, you can manage, and expand.
“A person without memory is psychotic.
“An organization without files has no memory.” —L. Ron Hubbard